SRRC Board of Directors Meeting 11/08/22
I.  Call to Order/Roll Call
The meeting commenced at 5:47 p.m.
The following directors were present, constituting a quorum:
Kelly Hubbard, Carrie Ward, Henry Janssen, Kristina Mucinskas, Randi Kuhn, John Stearns, Meredith Caudill, Marilyn Kushak, Kelly Maciejewski, Brookelyn Eazelle, and Nancy Ferguson.

II.  Officer/Director Reports
A.  Secretary's Report
Kristina circulated in advance of the meeting the minutes from the last meeting.
Carrie moved to approve the minutes, Marilyn seconded the motion, approved by unanimous vote.
B.  Treasurer's Report
Henry circulated in advance of the meeting a report showing the following account balances totaling $63,756.97,: $37,632.23 Lincoln Half, ($223.45) Operating, $28,237.61 Savings.
Henry reported Frostbite income coming in and expenses still being paid from Amble and for socials.
Carrie moved to approve the report, Randi seconded the motion, approved by unanimous vote.
C.  Membership Report
Brookelyn circulated in advance of the meeting a report showing 536 members as of October 31, 2022 as follows:  288 adult, 26 Hall of Fame, 221 family, and  1 student/youth. 
D.  Special Programs Report:  
Randi reported the Cold Duck run is being promoted. Randi is working on organizing the annual banquet at Inn at 835, with same food menu as last year and prior year's deposit to be carried over to this year's event. Randi will open registration for the banquet later in November. Randi is planning an ugly sweater run for December 11 and will promote the event soon.  Randi organized the medal mixer social for December 14 at Arlington's lower level with appetizers provided and Toys for Tots collection.
Randi reported the ice cream social was held with lower attendance. There was a costume contest and run.
E.  Other Reports:  
Meredith reported she is updating the newsletter with the upcoming events. She will include membership gift promotion in the newsletter.

III.  Race Director Reports
A.  Lincoln Presidential Half Marathon: Randi reported registration will open soon and tshirt design is ready. An optional hoodie will be offered for sale.
B.  Womens' Distance Festival:  No report. 
C.  Parade Run:  Kelly H reported new race directors are needed. A request will be promoted to the members.
D.  Abe's Amble:  Carrie reported last payments have been made except City's bill which is not yet received.
E.  Frostbite Festival:  Kristina reported about 243 are registered: 147 in person 10mi, 60 in person 2mi, 30 virtual 10mi and 6 virtual 2mi.  Awards will be fleece blankets; they were ordered and have been received. Hoodies and medals were ordered today. 

IV.  Program Director Reports
A.  HalfWits:  Meredith advised she is looking at items to offer for purchase.
B.  Speed Work:  No report.
C.  Abe's Army:  No report.
D.  Triple Crown:  Holly moved for a budget of $600 for awards by the Board's facebook page, Carrie seconded the motion, approved by a majority vote.
E.  FrostToes:  Kristina advised turnout was good this week but low on Saturday due to weather and other races.

V.  Old Business
A.   Member Shirts:  
Kelly H priced roayl blue cotton tshirts for 300 is about $1,900. Carrie moved to approved a budget of $1,900, Brookelyn seconded the motion, approved by unanimous vote.
B.  Race Director Video:  
Tabled until next year.
C.  Participation Series Awards:
Henry reported 2021 is complete except two races that will need to be self-reported. Henry has prepared a list for 2022 - complete with SRRC races but needs other races updated.
D.  Equipment Rental Policies:
Carrie circulated in advance of the meeting draft policy language by the Board's facebook page. Kristina moved to approve the policy, Meredith seconded the motion, approved by unanimous vote.
E.  Member Recruitment:
Marilyn circulated in advance of the meeting draft language regarding outreach to large employers in the community. Marilyn proposed starting with promoting our races and programs. Marilyn will continue working on draft language.
F.  Medal Recycling:
Meredith reported she is working on setting up a ribbon removal event.
G. Hall of Fame:
Carrie advised she is working on getting communications out to Hall of Fame members later in November.
H. Membership Gifts:
Kelly H advised a coupon code would be needed to redeem the gift. Carrie reported runsignup does not offer gift certificates. Marilyn proposed just promotiong membership renewals this year and will revise the information for the newsletter. Carrie will follow up on opening membership registration for 2023.
I.  Open Board and Race Director Positions:
Randi will be on the slate for President. Kelly H will be Past President, Brookelyn for Vice President, Henry for Treasurer, Kristina for Secretary, Kelly M for Equipment, Nancy for Social, Meredith for Media, Holly for Technical, Marilyn for Member at Large. There are open Volunteer, Membership, and Member at Large positions.

VI.  New Business:  
A.   Point Series Awards
Kelly H reported she is looking at options for lightweight jackets in mens' and womens' fits. Cost is about $23 per jacket. The items would also be purchased for Board members, race directors, and program leaders.
Carrie moved to approve, John seconded the motion, approved by unanimous vote.
B.  Dogs at SRRC Events
Kelly H reiterated dogs are not permitted due to insurance/liability issues.
C.  Virtual Races 2023
The Board discussed whether to offer virtual races in 2023 and agreed to offer virtual option for all club races. Virtual will count for participation series and 50K Throwdown but not points series and Triple Crown.
D.  Program Leader Race Entries
The Board discussed offering race entries to program leaders.  For speedwork, leaders would receive an entry to Parade Run. John moved to offer free entries to program leaders and for speedwork leaders a choice of Womens Distance or Parade Run, Kristina seconded the motion, approved by unanimous vote.
E. New Challenges 2023: 5k/10k, trail run series, informal Saturday 5k's
Tabled until next meeting.

Carrie moved to adjourn the meeting, John seconded the motion, approved by unanimous vote.  The next Board meeting will be on Tuesday, December 13 at 5:45 p.m. by Zoom.
The meeting was adjourned at  7:39pm.