SRRC Board of Directors Meeting 01/10/23
I.  Call to Order/Roll Call
The meeting commenced at 5:52 p.m.
The following directors were present, constituting a quorum:
Randi Kuhn, Carrie Ward, Kristina Mucinskas, John Stearns, James Kuhn, Nancy Ferguson, Meredith Caudill, Marilyn Kushak, Kelly Maciejewski, Holly Dahlquist, and Brookelyn Eazelle.
Also present was member Jen Ryterski.

II.  Officer/Director Reports
A.  Secretary's Report
Kristina circulated in advance of the meeting the minutes from the last meeting.
Carrie moved to approve the minutes,  John seconded the motion, approved by unanimous vote.
B.  Treasurer's Report
Henry circulated in advance of the meeting a report showing the following account balances totaling $82,155.44: $61,612.23 Lincoln Half, ($223.45) Operating, $20,766.66 Savings. Henry reported he is preparing for end of the year.
Kristina moved to approve the report, Randi seconded the motion, approved by unanimous vote.
Henry reported a $7,131.19 profit for 2022. Donations totaling $13,798.57 were made to local charities and schools. Henry filed the Illinois ST-1 sales tax return.
C.  Membership Report
Brookelyn circulated in advance of the meeting a report showing 538 members as of Decmeber 31, 2022 as follows:  289 adult, 26 Hall of Fame, 221 family, and 2 student/youth. 
Brookelyn reported members are already signing up for next year. 185 members signed up already.
D.  Special Programs Report:  
Randi reported 85 people are registered for the banquet. Randi has ordered the awards (mugs, coolers, backpacks and jackets), still waiting on a few jackets.  The Board discussed whether to order race magnets. Holly will order 150 to 200 magnets for the banquet. Carrie and Randi will work on the presentation.  Banquet starts at 5:00 p.m. Help will be needed at the door and to hand out the awards.  Set up will start at 4:00 p.m.  Carrie invited Hall of Fame inductees.  Carrie proposed acknowledging the prior years' inductees who had virtual inductions.  The Board agreed.
E.  Other Reports:  
Marilyn asked Holly to update web site regarding 2023 membership information. Holly updated information regarding points and participation series for 2023, including a return of volunteer requirement for points series.  Marilyn asked Holly to update the web site regarding virtual races permitted for participation series and 50k throwdown but not points series or Triple Crown.
Meredith reported they are working on the next newsletter. It will be ready later this winter. First newsletter of the year also goes to prior year's members as an incentive to renew. Meredith reported cost was $236 for printing 200 newsleters, $40.00 for Quicksilver labels, and $62.66 for postage (not included returned mailings), approx. $350.

III.  Race Director Reports
A.  Lincoln Presidential Half Marathon: 
Brookelyn reported shirts and hoodies were revealed.  They will be ordering more foam hats as giveaways. Finish line will remain in the same place as last year. About 500 are registered. They will present a budget for approval next month.
B.  Womens' Distance Festival:  No report. 
C.  Parade Run:  No report.
D.  Abe's Amble:  No report.
E.  Frostbite Festival:  
Kristina reported only the police support invoice is left to be paid.

IV.  Program Director Reports
A.  HalfWits:  
Meredith reported a good turnout at the first run.  Jackets orders are available (men's sizes only).
B.  Speed Work:  
Kelly reported she will have both a morning and an evening group.
C.  Abe's Army:  No  report.
E.  FrostToes:  No report.
F.  Triple Crown: No report.

V.  Old Business
A.   Member Shirts:  
Randi reported shirts will be ordered for the spring.  Carrie proposed giving last year's 2Run7 gear to members at the banquet as a door prize via tickets at check in to be exchanged for gear.  Kristina moved to distribute the gear as Carrie proposed, John seconded, approved by unanimous vote.
B.  Point and Participation Series Awards:
Randi advised 2021 awards are in the shed.  Carrie will review the awards, if they are sufficient, then 2021 awards will be cumulative as for 2022.
C.  Hall of Fame
Randi circulated the number of votes for each candidate (anonymously) and the Board unanimously approved the two candidates receiving the highest number of number one votes.  Dave Floyd and Eric Floyd will be inducted into the Hall of Fame.   Randi advised plaques are expected to arrive later this week.
D.  Most Improved/Volunteer Awards
The Board voted for recipients from the members' nominees via the Board's Facebook page.  
E.  2023 Board of DIrector positions
Randi - President, Brookelyn - Vice President, Henry - Treasurer, Kristina - Secretary, Kelly  - Equipment Manager, Randi - Social Programs Director, Holly - Technical Programs Director, Merdith - Media Director, Nancy - Volunteer Liaison and Assistant Treasurer, Bronwyn Leach - Membership Director, Marilyn - Member at Large, Scott Leopold - Member at Large, Scott Sievers - Member at Large
F.  RRCA Convention
Kristina proposed a budget of $1,050 per person. Carrie will reach out to other race directors and program leaders. Kristina will find out the deadline to register. Brookelyn moved to approve the proposed budget, Meredith seconded, approved by unanimous vote.
G.  Community Outreach Committee
Marilyn proposed a list of employers and board members who will contact them.  Marilyn reported she contacted UIS.

VI.  New Business:  
A.   2023 Facebook Members Group
The Board discussed whether to begin a new group or transition the current group.  Carrie proposed a buffer period until March 1. The Board will discuss at the next meeting.
B.  SRRC signs for group runs
Tabled until next meeting.
C.  RRCA membership and insurance renewal
Carrie renewed the membership and insurance.
D.  Package of Club Races
Jen Ryterski presented an idea to package all club races to be able to register all at once. She also offered the package could include Abe's Army and could offer club discounts.  The Board will discuss further.
E.  Next Board Meeting:
The Board discussed whether to conduct the meeting on 2/14 and decided to move the meeting date.  Randi will confirm a new date with board members. By the Board's facebook page after the meeting, the Board agreed to move the next meeting February 7.

Marilyn moved to adjourn the meeting,  Carrie seconded the motion, approved by unanimous vote.  The next Board meeting will be on Tuesday, February 7, 2023  at 5:45 p.m. at Buzz Bomb Brewing.
The meeting was adjourned at 7:39  pm.