SRRC Board of Directors Meeting 02/07/23
I.  Call to Order/Roll Call
The meeting commenced at 5:50 p.m.
The following directors were present, constituting a quorum:
Randi Kuhn, Bryan Glass, Kristina Mucinskas, Meredith Caudill, Marilyn Kushak, Kelly Maciejewski, Holly Dahlquist, Bronwyn Leach, Scott Leopold, and Scott Sievers.

II.  Officer/Director Reports
A.  Secretary's Report
Kristina circulated in advance of the meeting the minutes from the last meeting.
Kelly moved to approve the minutes,  Meredith seconded the motion, approved by unanimous vote.
B.  Treasurer's Report
Henry circulated in advance of the meeting a report showing the following account balances totaling $96,460.88: $40,303.93 Lincoln Half, $850.00 Operating, $55,306.95 Savings. Henry reported he is preparing for end of the year.
 Bronwyn moved to approve the report, Meredith seconded the motion, approved by unanimous vote.
C.  Membership Report
Brookelyn circulated in advance of the meeting a report showing 185 members as of January 31, 2023 as follows:  59 adult, 26 Hall of Fame, 100 family, and  0 student/youth. 
Bryan asked for HOF members to be reminded to sign up as members. The Board discussed that HOF members may not be aware they need to sign up.
D.  Special Programs Report:  
Randi reported the banquet turned out well. The venue will likely be used again next year. Most members picked up their awards.
Next week is the Palentine's Day social and fun run on February 14.
E.  Other Reports:  
Meredith reported she is working on the next newsletter. She is gathering content and photos.  The next newsletter will come out sometime in March.

III.  Race Director Reports
A.  Lincoln Presidential Half Marathon: 
Randi passed around one of the medals.  The race directors are brainstorming ideas to honor Michael Krebs and will consider options for a Lincoln impersonator. Kidzeum will be providing childcare services during the race.
Randi presented a budget for the race.  Bryan moved to approve the proposed budget, Marilyn seconded the motion, approved by unanimous vote.
B.  Womens' Distance Festival:  No report. 
C.  Parade Run:  No report.
D.  Abe's Amble:  No report.
E.  Frostbite Festival:  No report.

IV.  Program Director Reports
A.  HalfWits:  
Meredith reported the jackets have arrived and will be distributed this week.  Orders will reopen for jackets. Springfield Running Center would like to do a combined Saturday run with date TBD. Meredith will organize a virtual run for race day volunteers with a social afterward.
B.  Speed Work:  No report.
C.  Abe's Army:  
Meredith reported she will start promoting the program soon.
E.  FrostToes:  No report.
F.  Triple Crown: No report.

V.  Old Business
A.   Member Shirts:  
Randi advised order for the shirts has been placed.
B. RRCA Convention
Kristina reported she may not be able to attend. Meredith is unsure whether she can attend.
C.  Community Outreach Committee
Marilyn reported the committee met today before the board meeting.
D.  Future Board Meetings
Randi confirmed the 5:45pm meeting time works for the group. 
E.  2023 Facebook Members Group
Holly advised it will transition in March.
F.  SRRC Signs for Group Runs
Holly will get an estimate for the signs.  Randi will check with the park district on placement. The Board discussed having a QR code to link to group run schedule.

VI.  New Business:  
A.   Point Series Updates
Randi advised the points series information was updated on the web site.  Bryan and Holly will look at the calculations for points and participation series. Randi reminded that non-club participation series races will be self-reported.
B.  Shed Robbery/Insurance
Randi reported she will be going to the shed to take inventory this week and that Carrie is looking into insurance coverage. The Board discussed looking at different storage facility options and renter's insurance. 
C.  High School Runners of the Year
The Board discussed who will be on the committee next year. Randi advised last year's  awards were given out at Springfield Running Center.
D.  New Board Members COI Forms
Randi advised new members will need to sign the form.
E.  2 Run 7 Design
The Board discussed a new design. Bryan proposed having the orders placed and shipped directly to members. Bryan will follow up on options.
F.  Porta Potties
Randi proposed coordinating with the park district on porta potties. Meredith reported the cost is around $110 per month. Randi will discuss locations with the park district.
G.  Other
Meredith advised that scholarship applications are due March 15.  The Board discussed the timing of the deadlne. Applications need to be postmarked by March 15.
Kelly proposed looking into having a club mural on a frequent running route.  Kelly will investigate the requirements and report back.
Bryan reported issues arose with last year's points series program.  The Board discussed issues with the program last year and how to address them.

Bryan moved to adjourn the meeting,  Scott L. seconded the motion, approved by unanimous vote.  The next Board meeting will be on Tuesday, March 14, 2023  at 5:45 p.m. at Buzz Bomb Brewing.
The meeting was adjourned at 8:10 pm.