SRRC Board of Directors Meeting 11/13/23
I.  Call to Order/Roll Call
The meeting commenced at 5:48 p.m.
The following directors were present, constituting a quorum:
Randi Kuhn, Brookelyn Swanberg, Bryan Glass, Kristina Mucinskas, Bronwyn Leach, Merdith Caudill, Holly Dahlquist, Marilyn Kushak, Kelly Maciejewski, Scott Sievers and Nancy Ferguson.

II.  Officer/Director Reports
A.  Secretary's Report:
Kristina circulated in advance of the meeting the minutes from the last meeting.
Brookelyn moved to approve the minutes,  Bronwyn seconded the motion, approved by nine yays and one voting present.
B.  Treasurer's Report:
Henry circulated in advance of the meeting a report showing the following account balances totaling $82,787.84: $46,063.93 Lincoln Half, ($2,745.87) Operating, $39,469.78 Savings. 
Bryan moved to approve the report, Meredith seconded the motion, approved by unanimous vote.
C.  Membership Report:
Bronwyn reported 608 members as of October 31, 2023 as follows: 313  adult, 12 Hall of Fame,  275 family, and  8 student/youth.  Memebership is up from last year.
D.  Special Programs Report:  
Randi reported Cold Duck, Ugly Sweter Run, and Medal Mixer are coming up. Randi reported the banquet is January 20 and she is working on getting catering quotes.  Randi reminded the Board that awards need to be ordered for the banquet. Kelly, Holly, Randi, Kristina and Bryan will be a committee to order awards. The committee will present a budget at the next meeting. The Board discussed member shirts for next year to be distributed three times during the year. The committee will look at options.
E.  Other Reports: 
Meredith proposed an email newsletter to be sent before Christmas with a regular newsletter early next year. Kristina will get Meredith a Frostbite recap.

III.  Race Director Reports
A.  Lincoln Presidential Half Marathon: 
Randi reported close to 100 are registered.  They are working on designs and will have a budget for approval soon. They are looking for a new venue for the expo.
B.  Womens' Distance Festival: No report.
C.  Parade Run:  No report.
D.  Abe's Amble: No report.
E.  Frostbite Festival:  
Kristina reported 233 are registered: 143 10mi and 54 2mi in person and 29 10mi and 7 2mi virtual.  Shirts and medals have been ordered. Participants will receive a Cocoa Blue chocolate bar.   Post-race party will include coffee and hot chocolate, snacks, cookies, and Quizno's sandwiches. Race day parking will be in the Quizno's lot.
IV.  Program Director Reports
A.  HalfWits: No report.
B.  Speed Work:  No report.
C.  Abe's Army:  No report.
D.  FrostToes:  No report.
E.  Triple Crown: Holly requested a budget of $235.96 for shirts and medals.  Randi moved to approve the proposed budget, Brownwyn seconded the motion, approved by a majority vote.

V.  Old Business
A.  Community Outreach Committee: 
Marilyn and Holly have the holiday promotion ready. Randi will get the membership registration changed to 2024 when the technical part of how to gift membership is figured out. It will be promoted by email, Facebook, website, and flyers. 
Holly proposed printing 300 flyers for the Frostbite packets for $82.00.  I move to approve, Randi seconded, approved by unanimous vote.
B.  2024 Board positions:
Membership and Secretary are open.
The following are interested in the Board or staying on the Board: Bronwyn (Vice President), Bryan (Past President), Jon Valuck (Treasurer), Scott L. (Equipment), Nancy (Volunteer), Kelly (Special Programs), Holly (Technical), Meredith (Media), Scott S. (At Large), Jon Popovich (At Large).
C.  Participation Series/Destination Race:
The Board discussed revising the participation series to includes only club races, volunteering at club races and events, training runs, socials, and other events. The Board will discuss further on the Board's Facebook page.
Discussion on destination race is tabled to next meeting.
D.  High School Runners of the Year:
Nancy reported the committee met. The committee discussed the amoutn the schools receive and asked the Board to reconsider the amount given to the schools.  The Board discussed and the Board will keep the amounts the same.  The committee will make  recommendations in a few weeks.

VI.  New Business
A.  Rental equipment updates and purchases:
Kelly proposed purchasing an updated finishing chute and hose shut off that Girls on the Run rent two times per year.  Kelly will research pricing and make an inventory.
B.  Most Improved Runner, Hall of Fame, Volunteer of the Year:
Randi will send an email to nominate most improved runners.  The Board discussed volunteer of the year.  Bryan send an email regarding the Hall of Fame nominations.
C.  RRCA Convention
Randi reported the convention is in May in California.  Heather Sharpe has expressed interest.  
D.  RRCA Membership Renewal:
Randi reported she is working to renew the membership.
E.  Other:
The Board discussed sending a reminder letter of the code of conduct in the event of potential issues.   The Board discussed the process for addressing complaints for violation of the code of conduct.

Bryan moved to adjourn the meeting, Marilyn seconded the motion, approved by unanimous vote.  The next Board meeting will be on Tuesday, December 12, 2023 at 5:45 p.m. at a location to be determined.
The meeting was adjourned at  8:00 p.m.