SRRC Board of Directors Meeting 05/09/23
I.  Call to Order/Roll Call
The meeting commenced at 5:48 p.m.
The following directors were present, constituting a quorum:
Randi Kuhn, Brookelyn Eazelle, Bryan Glass, Kristina Mucinskas, Meredith Caudill, Bronwyn Leach, Holly Dahlquist, Kelly Maciejewski, Scott Leopold and Scott Sievers.

II.  Officer/Director Reports
A.  Secretary's Report:
Kristina circulated in advance of the meeting the minutes from the last meeting.
Bryan moved to approve the minutes, Bronwyn seconded the motion, approved by unanimous vote.
B.  Treasurer's Report:
Henry circulated in advance of the meeting a report showing the following account balances totaling $96,546.77: $41,808.93 Lincoln Half, ($223.45) Operating, $54,961.29 Savings. 
Kristina moved to approve the report, Scott S. seconded the motion, approved by unanimous vote.
C.  Membership Report:
Bronwyn reported 517 members as of April 30, 2023 as follows: 248 adult, 16 Hall of Fame,  247 family, and 6 student/youth. 
D.  Special Programs Report:  
The next social will be May 23. Run at 5:45pm and buffet dinner at 6:30pm.  Randi presented a budget for the May social at Tacology 201 for $1,100 for approximately 30 people. Bryan moved to approve the budget, Scott L. seconded the motion, approved by unanimous vote.
After receiving more responses to the social than anticipated, Randi moved to increase the budget to $1,500 on the Board's Facebook group page.  Henry seconded the motion, approved by majority vote.
E.  Other Reports:  
The Board discussed the next newsletter. Meredith will be working on content soon, including participation series reporting for non-club races.
Holly reported the web site is up to date with races and results.

III.  Race Director Reports
A.  Lincoln Presidential Half Marathon:
Randi reported most expenses have been paid.  Donations will be made soon.
B.  Womens' Distance Festival:  No report.
C.  Parade Run:  
Randi presented a revised proposed budget taking into account for the state fair entry fees and lowering the number of participants.  Bryan moved to approve the budget, Brookelyn seconded the motion, approved by unanimous vote.
D.  Abe's Amble: 
Randi presented a proposed budget from the race director.  The Board asked the race director to confirm some budget items depending on how Army participants were included. Randi reported on the Board's Facebook group page that the items are correct.  Kristina moved to approved the budget, Bryan seconded the motion, approved by majority vote.
E.  Frostbite Festival:  No report.

IV.  Program Director Reports
A.  HalfWits:  No report.
B.  Speed Work:  No report.
C.  Abe's Army:  
Meredith reported 196 are signed up, 26 of which are leaders. She is planning the picnic with Nelson's Catering and has medals selected. Shirts have been ordered.
E.  FrostToes:  No report.
F.  Triple Crown:  No report.

V.  Old Business
A.  Community Outreach Committee:
Randi reported she and Marilyn attended the UIS fair to promote the club. 
B.  2023 Facebook Members Group:
Holly reported she has mostly transitioned the group.
C.  SRRC SIgns for group runs:
Holly reported the signs are ready. The Board discussed having signs at speework, Abe's Army, and for the Saturday trail runs.
D. SRRC Shed: 
Randi circulated options for units that have cameras and gates.  The Board discussed the options.  Bryan moved to rent a unit at White Oaks Mini Storage, Meredith seconded the motion, approved by unanimous vote.
Randi will explore an end date at the current location and insurance on the contents. Randi circulated possible dates for moving on the Board's Facebook page.  A majority voted for July 15.
E.  2Run7 Shirt Orders:
Bryan circulated a link to the merchandise as an example. He said a 10% promotional code can be offered.  Sizing, styles and colors are available. Club logo will go on the back of the shirts in a small size. The Board disussed options.
Bryan proposed on the Board's Facebook page that the club offer a 25% discount, with the club to pay the extra 15% and the vendor to discount 10% if the total purchases are fewer than 100 items.  Brookelyn seconded the motion, approved by majority vote.
Scott L. moved to adjourn the meeting,  Kristina seconded the motion, approved by unanimous vote.  The next Board meeting will be on Tuesday, June 13, 2023  at 5:45 p.m. at Buzz Bomb Brewing.
The meeting was adjourned at  6:43pm.